Ten modules, one system.

01 / Finance

One ledger per building, from budget to year-end report.

Approve the budget, issue the fees and let the bank statement do the rest. CondoUX matches payments to units, files every invoice in the building's folder and produces the report you send to owners.

• Annual budgets by expense category, with the fee per unit worked out from each unit's share
• Regular and extraordinary fees, issued for a whole building in one run, with a PDF notice per owner
• Receipts generated when a payment is recorded
• Bank accounts, statement import and reconciliation
• Expenses read from the supplier invoice and checked by a person before posting
• Recurring expenses and scheduled payments
• Treasury view per building and across the portfolio
• Period closing with a checklist, and a management report in PDF
• Every report downloads as PDF or Excel, or goes out by email

03 / Requests

Every request gets a number, an owner and a deadline.

Requests arrive by email, through the portal or from your team. Each one is assigned automatically, tracked against a response time and closed with a record of what was done.

• Shared inbox triage: turn an email into a request in one step, or attach it to an open one
• Suggested building, type and location for each incoming message
• Automatic assignment and response-time targets
• Suggested replies, saved as drafts in your mailbox
• A link for the supplier or technician, no account needed
• Merge duplicates, print a work sheet, show progress to owners

05 / Meetings

From the notice to the signed minutes.

• Agenda items, attendance and votes recorded during the meeting
• In person, by video or hybrid
• Owners confirm attendance and vote online in the portal
• A voting record you can export and verify
• Minutes generated from the meeting record, with an optional first draft written for you
• Registered letters tracked as tasks

07 / Contracts and suppliers

No contract renews by accident.

• Contract register with renewal dates and alerts
• Quote requests sent to several suppliers, replies collected in one place
• Award a quote and the supplier is linked to the contract and the equipment
• Supplier statements
• Electronic signature

09 / Owner portal

Everything an owner asks for, without asking.

A web app owners install on their phone. They sign in with email and password, with two-step sign-in available.

• Statement per unit: fees issued, payments, balance
• How to pay, and online payment where available
• The approved budget and the fee for their unit
• Building accounts: spending against budget, expenses, bank balances
• Documents: minutes, budgets, reports, policies, rules
• Requests: report a problem with a photo and follow the replies
• Meetings: notice, agenda, attendance and online vote
• Communications and notification preferences
• Building agenda: upcoming maintenance visits
• Booking of the common room
• Forms: contact details, onboarding survey, proof of insurance
• More than one language